Managing business credit card expenses is an essential part of maintaining financial clarity and control within an organization. Fortunately, several credit card management tools are available to streamline the process, offering solutions for real-time expense tracking, integration with accounting software, and automated reporting.
1. Divvy: Real-Time Tracking and Spending Control
Divvy is an all-in-one solution designed to provide businesses with flexible controls over their corporate credit cards and streamline the expense management process. This software stands out for its ability to offer real-time expense tracking, which allows managers and finance teams to keep tabs on spending as it happens. Divvy also enables businesses to create customized budgets, set approval workflows, and gain real-time visibility of expenses.
With Divvy’s mobile app, employees can track their purchases from anywhere, ensuring that business credit card expense tracking is always at hand. However, some users have reported that customer support could be faster, and the rewards program may not be as robust as what other solutions offer. Nevertheless, Divvy remains an excellent choice for businesses seeking a user-friendly platform that provides comprehensive spending controls.
Key Features
- Flexible spending controls
- Customizable approval workflows
- Integration with popular accounting software
Pros
- Real-time expense tracking
- Mobile app for on-the-go tracking
Cons
- Slow customer support response
- Limited rewards program
2. Ramp: Expense Automation and Cash Back Rewards
Ramp is a corporate credit card management software that focuses on automating expense reporting and helping businesses save money. Its instant virtual and physical corporate cards allow companies to start managing expenses immediately, while its expense tracking features provide detailed analytics that helps identify spending patterns.
Ramp’s platform integrates seamlessly with major accounting software, making the entire financial process more efficient. One of the standout features of Ramp is its cash-back rewards program, which offers businesses the opportunity to earn back a percentage of their spending. It’s also a standout for businesses that want to avoid the hassle of personal guarantees, as no personal guarantee is required to use Ramp’s services.
Key Features
- Instant virtual and physical corporate cards
- Customizable approval workflows
- Detailed spending analytics
Pros
- No personal guarantee required
- Cash-back rewards for cardholders
Cons
- Limited availability outside the U.S.
- Some users report a lengthy application process
3. Brex: Rewards and Seamless Integration
Brex is a corporate credit card and expense management platform that combines instant virtual and physical cards with powerful business credit card expense tracking features. One of Brex’s standout features is its attractive rewards program, which includes cashback for software subscriptions, travel, and office expenses. This can be a huge perk for businesses that want to maximize their spending potential.
Brex also excels in integrating with accounting software, making it easy to reconcile business expenses with financial records. However, businesses that operate outside the U.S. may face some limitations, and the spending controls might not be as customizable as some competitors.
Key Features
- Virtual and physical corporate cards
- Customizable expense policies
- Rewards program for cardholders
Pros
- No personal guarantee required
- User-friendly interface
Cons
- Only available to U.S.-registered businesses
- Limited spending controls
4. Expensify with Expensify Card: Simplified Expense Reporting
Expensify is well-known for offering a comprehensive expense management solution that integrates with its corporate credit card, the Expensify Card. This integration simplifies the process of expense reporting, as expenses are automatically logged and categorized when purchases are made.
Expensify also features real-time transaction monitoring, automatic receipt matching, and expense categorization, making credit card tracking software particularly efficient. The tool is designed to save time by automating administrative tasks, which is particularly useful for businesses with a high volume of transactions. However, the software is only available to Expensify customers, and the rewards program could be more competitive.
Key Features
- Automatic receipt scanning and matching
- Real-time expense reporting
- Integration with accounting software
Pros
- Seamless integration with Expensify software
- Real-time visibility over expenses
Cons
- Available only to Expensify customers
- Limited rewards program
5. Emburse (Tallie): Flexible Policies and Expense Control
Emburse (formerly known as Tallie) provides corporate credit card expense management software that is particularly well-suited for businesses seeking flexible policies and automated approval workflows. The software allows users to customize their expense categories, set expense policies, and automate the approval process, making it easier to track and manage corporate credit card spending.
This software also includes a mobile app for expense tracking on the go, which can be a big advantage for businesses with remote teams or employees frequently traveling. Some users have reported occasional glitches with the app, and the report templates may not be as customizable as desired, but Emburse remains a strong choice for organizations looking for a flexible solution.
Key Features
- Customizable expense categories
- Automated approval workflows
- Receipt scanning and data extraction
Pros
- Intuitive user interface
- Excellent customer support
Cons
- Limited customization for reports
- Occasional app glitches
6. Zluri: Centralized SaaS and Credit Card Management
Zluri is a unique SaaS management platform that also integrates with business credit cards to manage expenses related to software subscriptions. The software allows finance teams to track the usage and costs of all SaaS applications used within an organization, enabling cost optimization and better financial control.
With its centralized dashboard, Zluri offers a clear view of all SaaS applications in use, along with detailed spending reports. The software helps identify underutilized or unused applications, potentially saving businesses significant amounts on subscription costs. Zluri can also track payments made with corporate cards, improving overall visibility into business credit card spending.
Key Features
- Centralized SaaS and credit card management
- App-wise spend reports
- Integration with accounting systems
Pros
- Centralized dashboard for software and credit card management
- Helps identify underused SaaS applications
Cons
- Primarily focused on SaaS management
- May not be as comprehensive for general business expenses
7. Volopay: Efficient Reporting and Virtual Cards
Volopay is a business credit card expense tracking solution that offers virtual cards for one-time purchases and recurring expenses. This flexibility allows businesses to efficiently manage their subscriptions and optimize their corporate credit card usage. Volopay’s real-time expense tracking and automated reporting system help ensure that every card swipe is instantly recorded.
Volopay’s platform is particularly beneficial for businesses that need robust reporting features, as it integrates seamlessly with corporate card programs and offers detailed analytics on spending across departments.
Key Features
- Virtual and recurring cards
- Real-time expense tracking
- Automated reporting
Pros
- Integrates with multiple corporate card programs
- Regular expense reports
Cons
- May lack some customization options
- Not as feature-rich for businesses with complex needs
8. Airbase: Simplified Expense Approval and Real-Time Tracking
Airbase is a corporate credit card management software that provides businesses with a comprehensive solution for managing expenses, credit card transactions, and approvals. This platform allows managers to review and approve transactions in real time, ensuring that expenses align with company policies.
Airbase integrates with accounting software such as QuickBooks and Xero, automating the accounting process and reducing manual entry. This functionality saves time and minimizes errors in financial reporting.
Key Features
- Real-time transaction approval
- Integration with accounting software
- Automated accounting and expense tracking
Pros
- Real-time transaction approval
- Integrates with popular accounting software
Cons
- Complex setup for large organizations
- Time-consuming implementation process
A Smarter Way to Manage Your Corporate Credit Cards
Choosing the right credit card management software is crucial for businesses that want to streamline their expense reporting and gain greater financial control. Investing in the right solution will help your business simplify credit card expense tracking, reduce errors, and improve financial visibility, all while saving time and money in the process.