Managing expenses is crucial for individuals and businesses alike. Whether you’re tracking personal finances or managing business expenses, finding a good tool can simplify the process. Expensify is a popular choice, but there are many Expensify alternatives available that might better suit your needs.
1. Zoho Expense
Zoho Expense is a robust Expensify competitor that provides powerful expense-tracking tools, perfect for small businesses and freelancers. It is best for small to medium-sized businesses and users who need multi-currency support and integration with other Zoho applications.
It offers:
- Automatic receipt scanning
- Multi-currency support
- Real-time expense tracking
- Customizable approval workflows
- Integration with other Zoho apps and accounting tools
With its advanced features and flexible pricing, Zoho Expense stands out as one of the leading Expensify alternatives for businesses looking to streamline their expense management.
2. QuickBooks Online
QuickBooks Online is a comprehensive accounting software with powerful expense management tools. It integrates seamlessly with bank accounts and credit cards, providing automatic updates on your expenses. Some key features include:
- Bank and credit card integration
- Automated expense categorization
- Real-time financial reports
- Receipt capture via mobile app
- Tax reporting tools
It is best for small businesses already using QuickBooks for accounting or those who need a full accounting and expense management solution. QuickBooks Online combines both accounting and expense tracking into one powerful tool, making it a highly effective app like Expensify for businesses that want an all-in-one solution.
3. Xero
Xero is cloud-based accounting software with excellent expense-tracking capabilities. It’s ideal for small businesses and freelancers looking for an easy-to-use, comprehensive solution. Key features include:
- Automated bank feeds
- Customizable financial reports
Multi-currency and multi-user support - Receipt capture and expense categorization
- Mobile app for on-the-go access
It is best for small businesses and freelancers who need simple yet powerful accounting and expense-tracking features. Xero’s combination of expense management and accounting tools makes it one of the top Expensify alternatives available, especially for those seeking a user-friendly, cloud-based platform.
4. Rydoo
Rydoo is a perfect choice for businesses that need to manage both travel and regular expenses. This tool offers seamless integration for handling business travel and everyday expenses in one place. Features include:
- Real-time expense tracking
- Travel booking integration
- Multi-currency support
- Automated approval workflows
- Compliance management tools
Suitable for companies managing business travel and regular expenses in one platform, especially international teams. Rydoo offers a unique solution for businesses that need to manage both expenses and travel, setting it apart as an app like Expensify with additional functionalities.
5. Wave
Wave is a free accounting software offering basic expense tracking features ideal for freelancers and small businesses. Some of its top features include:
- Free accounting and expense tracking
- Receipt scanning and categorization
- Invoice generation and payment tracking
- Mobile app for quick access
- Tax tools and financial reports
Perfect for freelancers and small businesses who need a simple, no-cost solution for tracking expenses and managing basic accounting. As a free alternative to Expensify, Wave is an ideal choice for those just starting or working with a limited budget.
6. Certify
Certify is an expense management tool designed for large businesses and corporations. It automates the expense reporting process and integrates well with accounting software. Features include:
- Automated expense categorization
- Travel and meal expense tracking
- Mobile receipt capture
- Expense approval workflows
- Integration with accounting software
Used by larger companies or businesses with high travel volumes that require a streamlined process for managing expenses. With its automation and corporate-focused features, Certify is an excellent Expensify competitor, especially for businesses that need comprehensive expense management.
7. ExpensAble
ExpensAble is an expense management solution that can be tailored to suit both personal and business needs. Key features include:
- Receipt scanning and categorization
- Project-based expense tracking
- Customizable reporting
- Mobile app for quick submission
- Real-time expense monitoring
Suitable businesses and teams that need easy-to-use tools for tracking expenses, with the ability to generate custom reports. ExpensAble offers flexible, customizable features that make it a top choice among Expensify competitors looking for a balance of simplicity and advanced tracking.
8. Abacus
Abacus is a real-time expense management tool that offers instant visibility into spending, making it a great solution for businesses. Features include:
- Real-time expense tracking
- Instant approval workflows
- Automatic receipt capture
- Multi-currency support
- Detailed reporting tools
Suitable for businesses that require real-time expense tracking and instant visibility into spending. Abacus makes it easy to manage expenses in real-time, offering an efficient Expensify competitor with advanced features like automatic receipt capture.
9. Mavenlink
Mavenlink is a project management tool that includes expense tracking as a feature. Teams working on specific projects that need to monitor both tasks and budgets will find it ideal. Features include:
- Project-based expense tracking
- Budget and cost management tools
- Customizable financial reports
- Time tracking and task management
- Integration with other business tools
Mostly used for project-based businesses and teams that need to track expenses while managing project workflows. While primarily a project management tool, Mavenlink’s ability to track expenses within the context of a project makes it a great Expensify alternative for businesses that need both features.
10. Swyft Filings
Swyft Filings provides a suite of services for small business owners, including expense tracking features. Key features include:
- Basic receipt scanning and categorization
- Financial reporting tools
- Easy integration with other business tools
- Simple user interface
- Affordable pricing for small businesses
Used by entrepreneurs and small business owners who are also looking for business incorporation services. Swyft Filings offers affordable and simple expense tracking features, making it a great choice for those seeking Expensify alternatives for free.
11. FreshBooks
FreshBooks is an invoicing and accounting software that also includes expense management. Features include:
- Automatic expense categorization
- Receipt scanning via mobile app
- Time tracking and invoicing tools
- Financial reporting tools
- Client management features
Used by freelancers and small businesses that need an all-in-one invoicing and expense management tool. FreshBooks is one of the leading apps like Expensify that helps businesses manage both their finances and client interactions in one platform.
12. Trello (with Expensify Integration)
While Trello is a project management app, its integration with Expensify allows users to track project-related expenses. Features include:
- Task and project management tools
- Expense tracking via Expensify integration
- Customizable boards and workflows
- Collaboration tools for teams
- Integration with other tools
Teams that already use Trello for project management and need to integrate expense tracking through Expensify. It offers great project management functionality, and when paired with Expensify, it becomes a powerful expense management tool for teams.
Ultimately, choosing the right expense management tool is important for keeping finances in check. While Expensify is a popular option, many alternatives might suit your needs better. Whether you’re looking for advanced features, multi-currency support, or a free solution, By focusing on what matters most to you—such as ease of use, integration, or real-time tracking—you can find a tool that helps you manage expenses more effectively and save time. The right choice can improve your financial control and decision-making.